Rental Contract

For the purposes of this and future agreements, the term “Studio” refers to Voice One’s facilities located at 414 Jackson St. Suite 202, San Francisco, CA 94111. In like manner, the term “Client” refers to the person or company named on the Invoice or Rental Agreement.

1. The Client agrees to pay for studio time at the rate in effect at the time of booking. Minimum session time is one (1) hour for studio rental with or without a sound engineer.

2. If requested and for an additional fee, VO will provide studio time and the services of a recording engineer for the duration required by the Client. Services such as mixing, mastering, creating additional versions, stems and adding to or modifying tracks are not provided.

3. VO may require Client to vacate the studio at the expiration of scheduled time. 

4. The Client is responsible for all amounts due and any additional charges incurred and shall make payments to VO by cash or credit/debit immediately after conclusion of the session. The Client is responsible for any and all legal costs and attorney’s fees required to collect payment for any services rendered.

5. The Client will make a non-refundable deposit equal to one hour of studio rental at the rate provided at the time of booking, which serves as partial payment for the reservation. The Client may make changes to the date of a reservation up to 48 hours before the VO reservation. If the Client makes changes to the date of reservation within 48 hours of the VO reservation, the deposit is forfeit and a new deposit is required in order to reserve another date. In the event that the reserved time is not used by the Client, including cancellation or no-show, the deposit is forfeit for the staffing and loss of use.

5a. The Client may reduce the time of a scheduled session by contacting VO at least 24 hours before the start of the session, as long as the reduced time adheres to the VO’s terms regarding booking minimums. If the Client fails to request a reduction within the specified time, the reserved time cannot be reduced and the previous terms will remain in effect. Studio Rentals booked less than 24 hours before the start of the session cannot be modified.

5b. Engineers and VO Staff are not authorized to negotiate a time reduction after a session begins. 

6. If the Client arrives late for a scheduled session, Client will be responsible for payment of the period of time that was scheduled and the time will not be extended. This amount includes payment for a sound engineer, if included on the booking agreement. If the Client is late in excess of 30 minutes, VO reserves the right to cancel the session.

7. If VO is required to cancel a session due to unavoidable circumstances not within the VO’s control (ie; engineer illness, natural disaster), VO will reschedule the session for the earliest available time consistent with the needs of the Client. 

8. When a session/rental is booked, the time the Client has requested is then reserved for the Client and becomes unavailable for others to rent. If the Client chooses to end the session early, the Client will still be responsible for payment for the entire time in which they have reserved. The Client will not be entitled to a refund or credit if they choose not to utilize the time reserved in its entirety.

9. All studio time extension requests are contingent upon studio availability. Regular rates apply to additional studio time and services provided. If additional time is needed, Client shall pay in full the cost associated with the next time-bracket i.e. one minute into the next hour shall result in a charge for that full hour.

10. Studio “Time” includes any set-up or break-down required by Client, breaks taken by the Client/talent/guests and engineer. For sessions with an engineer that last 4 hours and longer, a mandatory 30 minute meal break will be scheduled.

11. VO will not issue a refund after a recording session has been performed and/or MP3 or WAV files have been delivered to the Client. Studio rental and other services are also non-refundable.

12. VO shall not transfer recording files or copies thereof to the Client or Client’s representative until all outstanding balances are paid in full. Until such time as the Client has met the terms of this Agreement, all recording files will be left at VO. When the Client has successfully fulfilled their obligations to the full satisfaction of this Agreement, VO will release the recording files to the Client. Any and all material protected by copyright shall remain the property of the copyright holder.

13. VO will NOT backup the Client’s recording files. All session files shall be released to the Client or Client’s representative at the end of the recording session. It is the Client’s responsibility to provide a personal flash/hard drive to VO for the purpose of downloading/releasing the recording files to the Client in their entirety. Alternatively, VO may transfer all recording files to the Client by attaching a link containing the files and sending to the Client’s email address of record. Any such link will be valid and accessible to the Client for a period of seven (7) days. On the eighth (8th) day, all files may be permanently deleted unless the Client has made other arrangements with VO in advance.

14. If the Client rents the studio facilities without VO’s engineer, VO is not responsible for any files left on VO’s computers at the conclusion of the recording session. Due to privacy and security purposes, all files may be permanently deleted from all computers at any time following the Client’s session.

15. For sessions without a recording engineer, Client understands that recordings will be performed by the Client on VO’s equipment, and Client affirms they have a basic, working understanding of recording equipment and DAW software. Client does not hold VO responsible for the quality of their recording, assuming the equipment in the vocal booth is in proper working order. There is a Troubleshooting Fee if Client requires excess help with setup. 

16. If any third party talent is used, Client shall be responsible for all arrangements and paying said talent, and further, Client shall indemnify VO from any claims for loss related to such third party talent. VO is not responsible for any actions by the requested talent (ie; late/no-show, poor performance). In most cases, payment for additional talent will be expected at the time services are rendered. VO recommends that the Client enter into a separate written agreement with the third party talent prior to the date and time of the booked session.

17. The Client shall maintain sole responsibility for all personal items brought to VO. VO itself holds no liability for any of the Client's personal property that is lost or stolen while on VO grounds.

18. The Client shall be responsible for any loss or damage to VO or VO’s property that is caused as a direct result of misuse, negligence and/or careless actions by the Client or any part of the Client’s party.

19. The Client assumes full responsibility for the condition of the premises upon departure. The Client also agrees to pay to VO all fees necessary to return the Studio to the pre-rental condition should the Studio be left unclean or in any type of disrepair.

20. The Client hereby claims sole responsibility for obtaining any and all licenses needed before duplication or replication of any works in which the Client does not lawfully own the rights to. The Client also assumes full responsibility for any and all fees associated with obtaining such licenses.

21. Client agrees to indemnify VO from any claims of personal injury, copyright infringement or other liability related to intellectual property on recordings done in VO’s vocal booth. 

In the event this contract is canceled, VO remains indemnified from any claims of copyright  infringement or other liability related to intellectual property on recordings done in VO’s  vocal booth.  

22. The Client hereby releases VO from any liability for harm or damage that may occur to property, equipment or persons in Client’s party while on Studio grounds.

23. Smoking of any kind, including cigarettes, marijuana, vape pens or hookahs is not permitted at any time before, during or after a recording session. If the Client or any member of their party is in violation, the Client agrees that the session will be canceled and all payments already made will be forfeited.

24. Studio clients and their guests are not allowed to bring any type of pet such as a dog or a cat, without VO’s prior written consent. Violation will result in session cancellation without any refund. 

25. VO shall not be liable for incidental or consequential damages such as loss of profit in the event that it fails to properly record or otherwise breaches its contractual obligations herein. VO does not guarantee bookings, work, or profit from recordings done in VO’s vocal booth. THE SOLE REMEDY of CLIENT in the event of a failure to record due to the equipment or the facility provided by VO shall be a refund of charges incurred, or, at the option of Client, a  credit allowing the use of the vocal booth for an equivalent time. 

26. Any violation of these terms and conditions by the Client or any member of the Client’s party is grounds for immediate termination of this agreement. At such time that this agreement is terminated, Client and all persons included in Client’s party shall be asked to leave and the Client forfeits all payments already made to VO. VO or VO Representative reserves the right to refuse service to anyone and/or determine when a violation of these terms has occurred.

27. Should any portion of this Agreement prove to be unlawful or invalid, the remainder of the agreement shall continue to be upheld as a valid and binding contract. This Agreement is governed by the laws and statutes of the state of California. In the event of a disagreement between the Client and VO regarding the performance of the Agreement, both parties hereby agree to attempt to resolve their issues through mediation. If an agreement cannot be reached through mediation, the order set forth through litigation will be followed according to the terms of that order and attorney’s fees will be paid by the party found to be at fault.

28. This constitutes the entire agreement between the Client and Voice One. Any changes must be in writing, signed and agreed upon by both parties. By entering into a booking agreement, the Client confirms that they have read, and fully understands the terms and conditions and does hereby agree to all provision

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